Executive Administrative Assistant

March 15, 2022

The Executive Assistant provides high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, making travel arrangements, and organizing daily calendars.

Short Facts

Newport News, VA, USA
Administration
Regular/ Permanent/ Full-time

Make an impact


Coordinate daily calendars for senior managers
Plan appointments and events – including ordering lunches / catering.
Act as the point of contact between executives and employees / clients
Create regular reports and update internal databases
Make travel arrangements – Correct AirFare
Manage phone calls and emails
Respond promptly to managers’ queries
Facilitate internal communication
Suggest more efficient ways to run the office and troubleshoot malfunctions
Monitors inventory of supplies and orders supplies as necessary.
Assis with new hires – locating desk, SAP training, coordinate with IT on laptops, set up travel profiles, etc.
Expense Reports for Senior Management
Assist with scheduling candidate interviews
Manage conference rooms

Project Manager any company expantions

Collect, Receive, Distribute company mail to business unit

Enter Contractor time in SAP

SAP Key User – Work with HR / Finance to ensure SAP is accurate for employees and to fix any issues.

Source, Create and Enter POs

Coordinate Committee Meetings

Fix printer issues

Correct any incorrect time entries

Order clothing from vendors

Manage cleaning company

Maintains ORG charts

Bring to the team

3+ years of executive administrative assistant experience
High level of professionalism
Ability to handle and maintain confidential information
Ability to effectively manage multiple priorities
Take Initiative
Strong attention to detail
Solid organizational skills
Proficient with ERPs, Word, Excel, PowerPoint, etc.
Ability to interact with different levels of management and personalities
Proven work experience as an Executive Assistant, Executive Administrative Assistant or similar role
Knowledge of office procedures
Familiarity with online calendars
Experience using office equipment, including printers and fax machines

Our promise

Swisslog provides you with the possibility to grow while working with us to deliver a game changing mission: to shape the future of intralogistics by introducing an era of robotic and data-driven automated solutions that create exceptional customer value. We are proud of our Swiss roots, while the opportunities we offer stretch across the globe. We don't expect perfection, but we do expect Collaboration, Commitment, Clarity, and Competence (our Core Values) from all our colleagues. In return, we offer you the chance to be part of the driving force behind solutions that are shaping the future, while we develop the leaders that will shape ours.

Onboarding

About Swisslog

Swisslog is shaping the #future of #intralogistics. As part of the KUKA Group, we are at the forefront of technology that is changing the world. Serving some of the biggest and most exciting brands across the globe, we're a team of 2,000 professionals and 50 nationalities, working together to transform intralogistics with smart minds and fresh perspectives. With our flexible, #robotic and #data-driven automated solutions, we are powering the supply chain and taking the industry forward. #JoinOurTeam and bring ideas to life!

Ready to start your Journey?

We are looking forward to hearing from you:

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