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Project Purchasing Manager EMEA

24 July 2023

Are you looking for an exciting new challenge – one where you can really make a difference? Are you passionate about technology and keen to share your expertise internationally? Step forward and discover Swisslog!

Working as part of our Purchasing Team with a great team spirit, you will use the power of technology to shape the future of intralogistics for forward-thinking customers. We’re offering a talented individual the opportunity to join our incredible team and get the most out of their potential – could it be you?

Swisslog is shaping the future of #intralogistics. As part of the KUKA Group, we are at the forefront of technology that is changing the world. Serving some of the biggest and most exciting brands across the globe, we're a team of 14,000 professionals and 50 nationalities, working together to transform intralogistics with smart minds and fresh perspectives

The Project Purchasing Manager to be based in Milan with hybrid working available is responsible for the complete purchasing process during the whole value chain from Sales and Design phase, through the Realisation phase and ending with the Customer Service and Spare Part activities. The main areas are within mechanical and electronic sub-systems for Swisslog automated warehouse solutions, adhering to international and local purchasing strategies.

Short Facts

  • Milano
    Milano, Italy
  • Procurement
  • Permanent Position
    Permanent Position

Make an impact

Core Actions
  • Implement procurement strategy and policy
  • Continually develop expertise in logistic solutions to support growth for new projects
  • Monitor macro trends in supplier and contract base and implement plans to react
  • Maintain procurement files and track Purchasing activity and measurements
  • Collaborate and actively participate in make or buy decisions and facilitate outsourcing activities
  • Support the sourcing process by maintaining the purchasing activities; create effective routines and make them: usable, known, accepted, understood, available and used
  • Keep an overall view of the process to avoid sub-optimizing of isolated purchasing activities
  • Analyse processes and their quality, performance and propose improvements. This includes collecting, analysing and communicating the findings and the suggested improvements
  • Collaborate as an integral part of the sales team to achieve sales results
  • Collaborate as an integral part of the realisation team in NB and CS to achieve project results

Lead the purchasing processes in the local region

  • Process owner of purchasing at the three locations
  • Be the active leader and manager for purchasing in the three core processes (1) Sales and Design, (2) Realization and (3) Customer Service
  • Launch of Request for Offers (RFQ)
  • Compare the offers
  • Negotiate the suppliers
  • Decision together with other stakeholder (purchasing committee)
  • Participate in the local Risk Reviews
  • Contracting and placing the Purchase Order (PO)
  • Discuss defective or unacceptable goods or services with suppliers and others to determine cause of problem and take corrective and preventative actions, involve relevant departments (Quality, Realization, CS)
  • Evaluate suppliers after project realization together with Project Manager and Quality Manager

Supplier Management, Contracting

  • Support Regional purchasing manager to set up a joint supplier network by evaluating current suppliers in different countries
  • Look into volume bundling effects for various projects
  • Analyse risks that are put into a specific supplier
  • To negotiate contracts / T&Cs to be applied for project purpose
  • To support in negotiating group-wide agreements with suppliers (frame agreements, ST&C)
Coordinate within WDS Purchasing
  • Align purchasing strategies, processes and tools
  • Close purchasing collaboration within WDS
  • Optimize governance: to focus on key suppliers; bundling volumes in order to achieve best conditions
  • Review, develop and manage Regional Supplier Base
  • Feedback to the global sourcing in relevant material groups (through network tools)
  • Share knowledge regarding failing sales/projects and learn how to avoid them

Project Purchasing Reporting

  • Update of the monthly project purchasing reporting for the assigned projects
  • Pro-active support to enable the reporting (master data) to be retrieved in SAP
  • Measures in order to achieve the defined purchasing targets (e.g. savings, governance)


  • Use of SAP rules and guidelines and pro-active contribution to the key user forum for project purchasing
  • Give input for developing and optimizing SAP reports
  • Give input for improving the master data generated within WDS (material master data, material classifications, vendor categorization) (Set requirements and support in having them implemented)

Results orientation

  • Create and implement KPI’s
  • Continuously improve the purchasing standards in the organisation
  • Contribute to EBIT improvement
  • Achieve the objectives given by Regional Project Purchasing Manager in the annual performance management appraisal
  • Achieve the WDS Purchasing targets and objectives

Bring to the team

Educational / Professional Qualifications

  • Purchasing management experience 
  • Good knowledge of contract regulations
  • Good negotiation skills
  • Fluent Communication in English; fluent in written and spoken
  • Good and proven knowledge of MS Office (Excel, Powerpoint, Word)
  • SAP knowledge with focus on material management (MM)

  • MBA or Master Economic Degree
  • Every other language besides English is beneficial

Necessary Experience

  • Several years of working experience in Industrial Purchasing
  • Working experience in international and cross functional project teams
  • SAP knowledge (focus in MM and PP)

  • Experience as project leader; ideally leading projects in the area of supply management

Our promise

Swisslog provides you with the possibility to grow while working with us to deliver a game changing mission: to shape the future of intralogistics by introducing an era of robotic and data-driven automated solutions that create exceptional customer value. We are proud of our Swiss roots, while the opportunities we offer stretch across the globe. We don't expect perfection, but we do expect Collaboration, Commitment, Clarity, and Competence (our Core Values) from all our colleagues. In return, we offer you the chance to be part of the driving force behind solutions that are shaping the future, while we develop the leaders that will shape ours.

Learn & Grow
Flexible Working Options
Diversity & Inclusion
Great Team Spirit
Wellbeing Initiatives
Modern Work Environment
Latest Technology
Global Opportunities
Big Brand Customers

About Swisslog

Swisslog is shaping the #future of #intralogistics. As part of the KUKA Group, we are at the forefront of technology that is changing the world. Serving some of the biggest and most exciting brands across the globe, we're a team of 2,000 professionals and 50 nationalities, working together to transform intralogistics with smart minds and fresh perspectives. With our flexible, #robotic and #data-driven automated solutions, we are powering the supply chain and taking the industry forward. #JoinOurTeam and bring ideas to life!

Ready to start your Journey?

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